FAQs - Canva Help

A proof is a single copy of your printed document created for visual inspection. Its purpose is to ensure that the layout and colours of your document are precisely as intended. Before sending the document for final printing, a proof is made.

Typically, we will provide the proof in PDF format online or on printed paper. You can either view the proofs in-store or have them delivered to you. For jobs involving multiple colours, we can produce a proof on our output device to demonstrate how the different colours will appear in the final product.

Your approval of the final proof is the best assurance that both our work and your content are correct. The proof guarantees that everything reads and looks the way you intended. While mistakes can happen, it is advantageous to catch them during the proofing process rather than after the job has been completed and delivered.

The advancements in design, layout, and printing technology have revolutionized the way work is done in a digital environment, offering a “What You See Is What You Get” experience. However, despite these remarkable improvements, variations in colour calibration and spatial conformity persist from monitor to monitor and subsequently from screen to print. Minimizing such discrepancies begins with adjusting your monitor for optimal colour and clarity, following the manufacturer's recommendations provided in the product manual or website. This step alone can prevent a multitude of potential issues.

Moreover, to ensure utmost conformity in colour accuracy from screen to print, there are specialized tools available for precise colour calibration. If you have already invested in such a tool, kindly share its details with us, and we will collaborate with you to achieve optimal results. Alternatively, if you are contemplating investing in a colour calibration tool, we encourage you to consult with us before making a decision, as we are more than willing to provide expert advice and guidance to assist you.

When working with our templates, it's crucial to understand the "safe zone" and "bleed area" concepts. The safe zone represents the internal bleed area, which considers slight movement during cutting. By keeping all important design elements, such as text and graphics, within this zone, you guarantee they won't be trimmed.

On the other hand, the bleed marking on our templates corresponds to the external bleed. To avoid any unsightly white edges after trimming, make sure to extend your background to this area. Rest assured; our templates provide clear guidelines to achieve professional results.

See below for a visual guide:

Different design programs have various methods for embedding fonts and images. In this guide, we will discuss the most commonly used programs and their processes for embedding these elements.

Embedding Fonts in Adobe PDFs

Open the PDF file and go to File > Print.

Access the Adobe PDF settings and properties.

Navigate to the Adobe PDF settings and select "Embed all fonts" option under the Font section.

Edit the default settings to ensure proper font embedding.

Embedding Fonts in Microsoft Programs

Go to the application menu and select "Preferences".

In the dialog box, locate the "Output and Sharing" section.

Choose the "Save" option.

Under "Font Embedding", select "Embed fonts in the file".

By embedding fonts, you ensure consistent and accurate representation of your documents while sharing them.

Embedding Images in Adobe Programs

To embed an image in Photoshop, simply go to File > Place Embedded when you first add the image to your document.

To embed images in Adobe Illustrator or InDesign, follow these steps:

Open the Links panel, accessible from the Window dropdown menu at the top of the program.

Navigate to the image you want to embed and select it.

Click on the small menu button located in the top right corner of the Links panel.

Choose "Embed Links" for InDesign or "Embed Images" for Illustrator.

Embedding Images in Microsoft Word

By default, Microsoft Word embeds images from a file, but not those inserted through a link or copy & pasted from the internet.

To embed these types of images:

Simply select the image

Then use the shortcut Ctrl + Shift + F9 on your keyboard.

CYMK and RGB are distinct colour modes for your document. The specific colour settings may vary between programs, but they typically default to CMYK or RGB.

If you provide documents in RGB colours, it will be automatically converted to the CMYK colour mode. This conversion process may slightly alter the colours, resulting in a duller appearance. Therefore, it is highly recommended to always supply documents using CMYK colours, whenever possible. By doing so, you can ensure the best possible representation of your artwork when it comes to printing.
 

CMYK, (Cyan, Magenta, Yellow and Key Black)

CMYK is an industry standard for full-colour printing, encompassing the use of four inks: cyan, magenta, yellow, and key black. This colour model is employed in various printing methods, including offset and digital, ensuring vibrant and accurate reproduction of printed materials.

RGB (Red, Green, Blue)

Computer monitors and TV screens utilize the RGB colour mode, which is based on additive colours. When red, green, and blue light are combined, they create white light. However, it's important to note that RGB is not intended for printing purposes.

To create a new document in Canva with custom sizing, follow these steps:

1.  On the canva home page (beneath "Create Design" select the "Custom Size" buttom

2.  Input your desired measurements

3.  Ensure you select "mm or cm"

When creating a new project the "bleed area or margins" may not be visible.

Canva has a fixed "Bleed Area" of 3mm

Turning on "Bleed & Margins"

1. Open your project and select the File Menu

2. From the File Menu select View Settings

3.  In the view settings menu select "Show Print Bleed & Margins"

Our templates have been designed specifically to work with Canva

4 Easy Steps to Use Our Templates

1. Download Template

2. Open in Canva

3. Design Away

 4. Delete Template from Final Design

Step 1 - Download Template

1.  Navigate to your desired product page

2.  Select the templates TAB

3.  Select the desired template and download

Step 2 - Open in Canva 

Once you have downloaded your template, you can upload it to Canva

1.  Select Upload

2.  Choose the template you have donloaded

3.  Select the imported file from Recent Designs

Step 3 - DESIGN AWAY

Time to jump in and bring your design to life

Step 4 - Delete Template from Final Design

Once you have completed your design, please remember to navigate to the layer panel anddelete the template. This precaution guarantees that your design will be printed without the template embedded:

1. Click on the page background

2.Select the Postion Button

3.Select the Layers Tab

4.  Select the Layers Tab

5. Click the 3 dot button

6.  From the dropdown select "Delete"

Canva provides a convenient layering system for design elements, enabling you to easily position different parts of your design in relation to one another. To access the layers panel, follow these steps:

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Additionally, you can modify the layer position of any element in your design, by right-clicking on it and choosing the layer option from the pop-up menu. This enables you to seamlessly bring your element forward or backward in the arrangement.

When you have completed your project and ready to send it off for print, follow the easy steps below

1.  Select the "Share" Button on the top right hand corner

2.  Select "Download"

3.  Select File Type "PDF Print", Select  "Crop Marks & Bleed" and "Flatten PDF

4.  Ensure you have selected Colour Profile "CMYK"

In Australia, the most used print size for documents is A4. It follows the A, B & C series industry standard.

Take a look at this visual reference to see the other popular print sizes, such as standard business card sizing and DL envelopes.

Please note the visual examples are not size accurate due to scaling with screen size.

DL envelopes, measuring 220mm x 110mm, are the most popular choice in Australia. They can comfortably hold a folded A4 document divided into 3 equal parts. The typical window size for this envelope style is 28mm x 95mm. 

DLX envelopes are slightly larger at 235mm x 120mm, great or thicker folded A4 documents.

B4 envelopes, measuring 353mm x 250mm, are suitable for unfolded A4 documents that are thicker.

Square envelopes, commonly have dimensions of 160mm x 160mm, they are ideal for invitations and cards.

C4 envelopes, at 324mm x 229mm, are ideal for flat A4 documents that need to remain straight or unfolded.

C5 envelopes, measuring 229mm x 162mm, are perfect for neatly folding A4 documents in half or for holding unfolded A5 documents.

C6 envelopes, sized at 162mm x 114mm, are commonly used for invitations, greeting cards, and handwritten letters. They can hold A4 pages folded into quarters.

Please note the visual examples are not size accurate due to scaling with screen size.

Some common methods of binding books and other multi-page documents Inteliprint can produce are as follows:

Perfect binding: The pages are glued together at the outside edges to create a flat edge.

Saddle-stitch binding: Staples are used along the folds of the pages to bind them together.

Spiral binding: Wires in a spiral form are threaded through punched holes along the binding edge of the papers. This method allows the document to lay open flat.

Plastic comb binding: Similar to spiral binding, this method uses a tubular plastic piece with teeth that fit through rectangular holes punched into the binding edge.

Three-ring binding: Holes are punched into the pages and fitted into a binder.

Case binding: The pages are sewn together and then attached to a hardcover.

Canadian Style Binding: A wire binding option that features a three-panel or wraparound cover.

These various binding methods provide options for different needs and preferences when it comes to organizing and presenting multi-page documents.